Privacy Policy

Effective Date: March 5, 2026

1. Introduction

This Privacy Policy describes how The Gallery Studio (“we,” “us,” or “our”) collects, uses, discloses, and protects your personal information in accordance with Alberta’s Personal Information Protection Act (PIPA) and other applicable Canadian privacy laws.

Our studio is located at:
11166, 42 Street SE, Unit #10
Calgary, Alberta Canada

By engaging our services, visiting our website, or interacting with us, you consent to the practices described in this Privacy Policy.

2. What Personal Information We Collect

We may collect the following types of personal information:

a) Contact Information

  • Name

  • Email address

  • Mailing address

b) Booking and Service Information

  • Session details

  • Event information (such as venue and date)

  • Preferences and creative direction

  • Contracts and correspondence

c) Payment Information

  • Billing address

  • Payment details (processed through secure third-party providers)

d) Photographic Images

  • Photographs and digital images captured during sessions

  • Metadata associated with images

e) Website Usage Information

  • IP address

  • Browser type

  • Pages visited

  • Cookies and analytics data

3. How We Use Your Information

We use personal information to:

  • Provide photography services

  • Communicate regarding bookings and inquiries

  • Process payments and issue invoices

  • Deliver digital galleries and prints

  • Maintain internal records

  • Improve our services and website

  • Comply with legal obligations

We only collect and use personal information for purposes that are reasonable and necessary for our business operations.

4. Consent

We collect, use, and disclose personal information with your consent, which may be:

  • Express (written or verbal)

  • Implied (through your actions, such as booking a session)

You may withdraw your consent at any time, subject to legal or contractual restrictions. Withdrawal of consent may impact our ability to provide services.

5. Use of Images for Marketing

With your consent, we may use selected images for:

  • Portfolio display (website and social media)

  • Marketing materials

  • Advertising

  • Studio samples

Clients may opt out of marketing use of their images by providing written notice prior to or after their session.

6. Disclosure of Personal Information

We do not sell or rent your personal information.

We may disclose personal information to:

  • Third-party service providers (e.g., payment processors, online gallery platforms, print labs)

  • Legal authorities where required by law

  • Professional advisors (e.g., accountants, legal counsel)

All third-party providers are required to maintain appropriate confidentiality and security safeguards.

7. Data Security

We take reasonable physical, technical, and administrative measures to protect personal information against loss, theft, unauthorized access, disclosure, copying, or modification.

These measures may include:

  • Password-protected systems

  • Secure cloud storage

  • Encrypted payment processing

  • Limited access to files

While we strive to protect personal information, no method of transmission over the internet is completely secure.

8. Data Retention

We retain personal information and images only as long as necessary to:

  • Fulfill the purposes for which they were collected

  • Meet legal, accounting, or tax requirements

  • Maintain backup archives

Clients may request deletion of personal information, subject to legal and contractual limitations.

9. Access and Correction

You have the right to request access to your personal information and request corrections if it is inaccurate or incomplete.

To make a request, please contact us using the information below.

10. Cookies and Website Analytics

Our website may use cookies or analytics tools to improve user experience and monitor website performance. You may disable cookies through your browser settings, though some website functionality may be affected.

11. Third-Party Links

Our website or communications may contain links to third-party websites. We are not responsible for the privacy practices of those external sites.

12. Minors

We provide photography services that may include minors. Personal information of minors is collected with the consent of a parent or legal guardian.

13. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available upon request or on our website.

14. Contact Information

If you have questions about this Privacy Policy or wish to access or correct your personal information, please contact:

The Gallery Studio
11166, 42 Street SE, Unit #10
Calgary, Alberta
Email: thegallerystudioyyc@gmail.com